We take the security of your data and access to our website and portal very seriously. None of the data we hold about you is considered ‘sensitive’ under UK or EU law. Re-Define follows the relevant legal requirements and takes all reasonable precautions to safeguard personal information.
Personal information submitted to Re-Define is only used to contact you regarding Re-Define’s activities. Information about visitors to the Re-Define website domain is automatically logged for the purposes of statistical analysis. Such information includes the IP address from which you visit, referral address, and other technical information such as browser type and operating system. Your email address is not automatically logged without your knowledge.
We will not distribute, sell, trade or rent your personal information to third parties. Re-Define may provide aggregate statistics about our website’s users, traffic patterns and related site information to reputable third-parties such as Re-Define’s funding bodies or potential partners. Such statistical information will not include personally identifying information.
Re-Define is committed to protecting your privacy and security. This policy explains how and why we use your personal data, to ensure you remain informed and in control of your information.
You can decide not to receive communications or change how we contact you at any time. If you wish to do so, please contact us by emailing firstname.lastname@example.org.
We will never sell your personal data, and will only ever share it with organisations we work with where necessary and if its privacy and security are guaranteed.
Your data – what we collect and store
Personal data that you communicate to us
1) during a visit to this Website: IP address via cookies
2) when registering for our newsletter: name and e-mail address; organisation.
When you log in to our servers, we automatically record information that is sent to us by your browser (including mobile device). This data includes the date and time of your visit, your IP address, the address of the web pages you visited whilst on our site, and the type of browser you used. We use Google Analytics (see below) to help us understand aggregated visitor information and this may include Geo-location information depending on your browser settings.
Cookies – website analytics
Our website uses local storage strictly for system administration to provide you with the best possible experience – used in order to create reports relating to web traffic and user preferences. This includes: your IP address; details of which web browser or operating system was used; and information on how you use the site.
We do not restrict the use of our website to users above a certain age because we feel that none of our content contains themes that could be deemed harmful to young people.
Links to other sites
Our website contains hyperlinks to many other websites. We are not responsible for the content or functionality of any of those external websites.
How we use your information
We use your information in the following ways:
To provide you with access to the website.
To provide you and Re-Define with a record of website usage, e.g. downloads.
Where applicable to your involvement with Re-Define’s activities, to provide you and Re-Define with a record of service usage, e.g. attendance at events and paper submission.
To keep the website and portal secure.
To communicate with you when you request it, e.g. a customer query.
To communicate with you in the event of a technical or security issue.
To communicate with you about other areas or services of Re-Define that you may be interested in, e.g. meetings and events.
To comply with any lawful request for data.
Other types of information
We use other kinds of information such as log data to analyse our sites’ usage in order to make improvements. Services such as Google Analytics provide us with aggregated usage data that is not identifiable to an individual user account.
In order to comply with internationally accepted best practice and with the law, we use MailChimp to send updates regarding our events or other activities to our registered users. MailChimp is certified for the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield Framework. By submitting your information via the Subscribe box, you accept that your data may be held by MailChimp outside of the EU. You have the right to opt out of these emails and have your data deleted. Any email you receive from us via MailChimp will give you the option to unsubscribe.
Sharing and Disclosure
We do not share your information with, or sell to, third parties unless:
- It is due to a lawful request under UK law e.g. a court order.
- It is to protect Re-Define or enforce our rights in the event of a dispute or security breach
We may share aggregated data that is not identifiable to an individual user for marketing or research purposes.