Re-Define Privacy Policy


Thank you for supporting the Re-Define by using our website and online services. Re-Define’s privacy policy sets out what information we collect when you use our family of sites, how we process it, how we use it, and importantly, how you can access it or request access to what we store.

Please read through this Privacy Policy carefully, since it contains your rights and duties vis-à-vis Re-Define.

This Privacy Policy and our Cookie Policy can be reworked or updated from time to time, and so we recommend that you consult it again on a regular basis. If you are accessing this statement from the current version of our website, you are reading the latest version.


Re-Define, by means of the present Privacy Policy, is also complying with the European Regulation 2016/679 of 27 April 2016 on the protection of personal data.

We take the security of your data and access to our website and portal very seriously.  None of the data we hold about you is considered ‘sensitive’ under UK or EU law. Re-Define follows the relevant legal requirements and takes all reasonable precautions to safeguard personal information.

Personal information submitted to Re-Define is only used to contact you regarding Re-Define’s activities. Information about visitors to the Re-Define website domain is automatically logged for the purposes of statistical analysis. Such information includes the IP address from which you visit, referral address, and other technical information such as browser type and operating system. Your email address is not automatically logged without your knowledge.

We will not distribute, sell, trade or rent your personal information to third parties. Re-Define may provide aggregate statistics about our website’s users, traffic patterns and related site information to reputable third-parties such as Re-Define’s funding bodies or potential partners. Such statistical information will not include personally identifying information.

Re-Define is committed to protecting your privacy and security. This policy explains how and why we use your personal data, to ensure you remain informed and in control of your information.

You can decide not to receive communications or change how we contact you at any time. If you wish to do so, please contact us by emailing

We will never sell your personal data, and will only ever share it with organisations we work with where necessary and if its privacy and security are guaranteed.

Your data – what we collect and store

Personal data that you communicate to us

1)       during a visit to this Website: IP address via cookies
2)       when registering for our newsletter: name and e-mail address; organisation.

Log data

When you log in to our servers, we automatically record information that is sent to us by your browser (including mobile device). This data includes the date and time of your visit, your IP address, the address of the web pages you visited whilst on our site, and the type of browser you used. We use Google Analytics (see below) to help us understand aggregated visitor information and this may include Geo-location information depending on your browser settings.

Cookies – website analytics

We use cookies on our website. Cookies files are downloaded to a device when certain websites are accessed by users, allowing the website to identify that user on subsequent visits.

The only cookies in use on our site are for Google Analytics. Google Analytics are tools employed by organisations to help them understand how visitors engage with their website, so improvements can be made. Google Analytics collects information anonymously – and reports overall trends, without disclosing information on individual visitors. By using our site, you are consenting to saving and sending us this data. You can opt out of Google Analytics – which will not affect how you visit our site. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information.

Our website uses local storage strictly for system administration to provide you with the best possible experience – used in order to create reports relating to web traffic and user preferences. This includes: your IP address; details of which web browser or operating system was used; and information on how you use the site.


We do not restrict the use of our website to users above a certain age because we feel that none of our content contains themes that could be deemed harmful to young people.

Links to other sites

Our website contains hyperlinks to many other websites. We are not responsible for the content or functionality of any of those external websites.

If an external website requests personal information from you (e.g. in connection with an order for goods or services), the information you provide will not be covered by the Re-Define’ Privacy Policy. We suggest you read the privacy policy of any website before providing any personal information.

How we use your information

We use your information in the following ways:

To provide you with access to the website.

To provide you and Re-Define with a record of website usage, e.g. downloads.

Where applicable to your involvement with Re-Define’s activities, to provide you and Re-Define with a record of service usage, e.g. attendance at events and paper submission.

To keep the website and portal secure.

To communicate with you when you request it, e.g. a customer query.

To communicate with you in the event of a technical or security issue.

To communicate with you about other areas or services of Re-Define that you may be interested in, e.g. meetings and events.

To comply with any lawful request for data.

Other types of information

We use other kinds of information such as log data to analyse our sites’ usage in order to make improvements. Services such as Google Analytics provide us with aggregated usage data that is not identifiable to an individual user account.

Bulk email

In order to comply with internationally accepted best practice and with the law, we use MailChimp to send updates regarding our events or other activities to our registered users.  MailChimp is certified for the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield Framework.  By submitting your information via the Subscribe box, you accept that your data may be held by MailChimp outside of the EU.  You have the right to opt out of these emails and have your data deleted.  Any email you receive from us via MailChimp will give you the option to unsubscribe.

Sharing and Disclosure

We do not share your information with, or sell to, third parties unless:

  1.  It is due to a lawful request under UK law e.g. a court order.
  2.  It is to protect Re-Define or enforce our rights in the event of a dispute or security breach

We may share aggregated data that is not identifiable to an individual user for marketing or research purposes.

If you have any questions about our data or privacy policy, please contact us at